Student Organisation Email

All Student Organisations are required to have an organisation email account to ensure a secure and centralised repository for the group’s communications and documents.

Refer to the table below for examples and naming conventions.

Good Practices:

• One account serves as the general inbox, which can be shared with key members. Not all student leaders need to have access to general inbox email or have a position specific email (e.g. GroupPresident@u.nus.edu).
• Using organisation email to create a MS Teams/Sharepoint site-This facilitates smoother handovers between successive Executive Committees, as leaders and staff advisor can refer to a shared account and with shared documents.
  • Examples of materials that can be archived in the organisation Team folder (but not limited to):
    • Past and working Event proposals
    • Archives and records
    • Membership lists
    • Passwords to the organisation’s social media accounts (stored securely)

    Due to the sensitive nature of these documents, all records should be kept within the NUS system to ensure data security.

• Annual Reset of Passwords with the change of leaders- Encourage General Secretary of the student organisation to collate all changes at start of term, rather than submitting requests as and when throughout the year